Exhibitors need to be informed about the following prior to the event. Besides the web pages and announcements, all information should be given in one PDF document that can be downloaded from the web site and mailed to potential exhibitors.

Event

• What is Warpstock Europe?
• What are the advantages of attending?
  • High rate of potential customers among visitors
  • Direct contact with customers
  • Direct contact with developers
  • Possible presentation slot
• Date
• Location
• Agenda
• Accomodation
• Travelling
• Accessibility
• Estimated number of visitors
• Opening hours

Booth

• plan of building and esp. exhibition area
• size of available area
• tables and chairs: number and size
• opportunities to mount banners
• network access
  • type: LAN or WLAN
  • distance to hub/switch
  • number of available connectors
  • access restrictions (protocols, speed)
• power line
  • voltage
  • distance to connectors
  • type and number of connectors
  • maximum power consumption (fuses!)
• dates and times for mounting and demounting the booth
• times when booth has to be manned

Security

• Security personnel during the opening hours
• Can equipment be locked away seperately, i.e., per exhibitor? How?
• Access to exhibition area / part of building by
  • visitors,
  • event team, and/or
  • location staff.
• Locked over night
• Protection by alarm system
• Supervision by security personnel

Insurance

• What happens if the exhibitor's equipment is damaged by
  • visitors,
  • staff members, or
  • due to technical failure (network, power)?
• What happens if the exhibitor's equipment or goods are stolen
  • during the opening times,
  • while the exhibition is closed?

Fees

Prices for

• booth,
• staff,
• additional equipment, and
• additional employees.

Deadlines

• Until when does the exhibitor have to commit?
• Until when can attendance be cancelled
  • with full refund of fee,
  • with partial refund of fee, and
  • without refund of fee?

At the event

At the event itself, exhibitors need the Visitor information, plus:

• Contact: Exhibitors need to know whom to contact in case of questions. This should be no more than two members of the event team, who have to be available at short notice.
• Location: Exhibitors need to be shown the exhibition area. Ideally, the Exhibition Manager should give exhibitors a tour of the whole location.
• Networking: Exhibitors might need more advanced access than visitors. This requires different access data.