This page should list the different areas of responsibility and expertise that have to be covered, resulting in several team positions.

Important things to note

• The positions have to be carefully defined and delineated, so as to avoid meddling in the affairs of others on one hand, and leaving ground uncovered on the other hand.
• Seperate positions don't necessarily mean that they cannnot be filled by one person. However, great care has to be taken that one person is not overstretched.
• Ideally, there should be a backup person for each position in case an event team member has to quit. If that isn't the case, the event team should agree upon who should take over which position in case of emergency prior to everything else. To keep the workload at a bearable level, the work of the position in questions could be split among several other persons. In any case, those who might have to fill in for somebody else should make themselves somewhat acquainted with their potential duties at the beginning.

Roles

• Chairman
  • General team coordination
  • Negotiation with third parties
  • Making decisions in case of non-consent
• Facilities Manager
  • Check event sites for suitability
  • Check accomodation availability
  • Check travelling possibilities
  • Check catering offers
  • Provide web site content
• Network Manager
  • Negotiate conditions and equipment with event site staff
  • Create networking concept for event site
• On-site Network Manager
  • Build/setup network infrastructure
  • Networking contact person for visitors, speakers, exhibitors
  • Manage helping hands
• Public Relations Coordinator
  • Writing announcements
  • Helping others to write announcements
  • Helping others to write web site content
  • Passing on information to news resources (web sites, news groups, mailing lists, printed media)
• Speaker Coordinator
  • Contact person for speakers
  • Speaker acquisition
  • Addressing speaker requirements
  • Planning the schedule
  • Provide web site content
• On-site Speaker Coordinator
  • Contact person for speakers
  • Managing short-term changes in the schedule together with Session Manager
  • Introduction of speakers to event site equipment
  • Responsibility for session rooms (mains, network, projectors, charts, beverages)
  • Managing helping hands
  • Manager/perform collection of presentations
• Exhibitor Coordinator
  • Contact person for exhibitors
  • Exhibitor acquisition
  • Addressing exhibitor requirements
  • Planning the exhibition area
  • Provide web site content
• On-site Exhibitor Coordinator
  • Contact person for exhibitors
  • Introduction of exhibitors to event site equipment
  • Responsibility for exhibition rooms (mains, network, booths)
  • Managing helping hands
• Patronage Manager
  • Sponsoring
  • Link exchange
  • Helping hands acquisition
  • Provide web site content
• On-site Volunteer Manager
  • Manage helping hands (welcome, assign tasks, etc.)
• Registration desk and info point staff
  • Handle registrations
  • Answer questions of visitors
• Web site Editor-in-Chief
  • Quality assurance
  • Coordination of translators
  • Press the "Publish" button
• Web site translators
  • Translate TYPO3 stuff
  • Translate new and updated web site content
• Webmaster/Administrator
  • Ensuring that the TYPO3 stuff works
  • Provided by warpevents.eu